Charity Entry Terms & Conditions

Oxford Half – Organised by Motiv Sports UK

In these conditions the following definitions shall apply:

Charity means the organisation named on the Entry Form who will be purchasing Charity Entries in the Event;

Charity Entries means the Event entries that will be assigned to the Charity on the registration platform, Lets Do This.

Event means the event(s) (including any Virtual Event(s)) organised by us that you register to attend/participate in (or that a third party/charity registers you for on your behalf) and, for the avoidance of doubt, where you have registered for/been registered for a package which includes multiple elements, each such element shall be an Event for the purposes of these Conditions;

Event Date means the announced date of the Event;

Event Page means the specific web page for the Event on letsdothis.com, and/or Oxford Half Marathon;

Participant means a participant who registers to attend or participate in an Event for the purposes of raising money for a charity, where that place has been provided by, or facilitated by, a charitable organisation;

Organiser means MOTIV SPORTS UK LIMITED, a company registered in England & Wales with company registration number 08371074;

Rules means all of the health and safety and course and access rules and regulations provided to me, posted at the Venue or on the website letsdothis.com, and/or Oxford Half Marathon;

Venue means the property on which the Event, or any element of the Event, is held;

we/us/our means MOTIV SPORTS UK LIMITED, a company registered in England & Wales with company registration number 08371074;

you/your/yourself means the Charity named on the Entry Form who will be purchasing Charity Entries.

By purchasing Charity Entry places for the Event, the Charity agrees to the following:

1. Event Organiser

We are MOTIV SPORTS UK LIMITED, a company registered in England & Wales with company registration number 08371074 whose registered office is at Motiv Sports UK Ltd, c/o Cox Costello & Horne, 7 St John’s Road, Harrow, HA1 2EY. Our registered VAT number is GB455 4415 90.

2. Purchase & Payment

By purchasing Charity Entries in the Event you acknowledge your understanding and acceptance of these conditions, any further terms and conditions provided to you by us in respect of the Event from time to time, the Rules, and any instructions given to you by the organisers and officials at the Event (together, the “Conditions”).

All Charity Entries are confirmed only upon receipt of full payment. All purchases are final.

3. No Refunds or Rollovers

Charity Entries are non-refundable and non-transferable. There is no rollover to future events under any circumstances. If a Charity does not allocate or use an entry, it will be forfeited without refund.

4. Charity Responsibility

The Charity is solely responsible for marketing, selling, and allocating its Charity Entries.

The Organiser accepts no responsibility if the Charity is unable to secure a Participant. It is the Charity’s responsibility to ensure each Participant completes the official event registration process by the stated deadline.

5. Participant Compliance

All Participants must read, review and comply with the Event’s general entry terms and conditions terms, eligibility requirements, and safety rules.

We, our representatives at an Event and/or staff at the Venue may prohibit or ask anyone to cease attendance/participation in the Event and/or immediately remove anyone from the Venue, if they believe:

5.1. such person has disobeyed and/or breached, as relevant, any applicable Conditions, directions, instructions, decisions, or laws; or

5.2. such person’s behaviour endangers safety or may damage or harm the environment, cause offence, otherwise cause a risk or potential risk to health and safety, or is otherwise inappropriate for the Event or Venue; or

5.3. such person failed to arrive at the Event at the specified time or location; or

5.4. such person is unfit to attend/participate in the Event due to the excessive consumption of alcohol or drugs. You agree to take full responsibility for any alcohol or drugs that you consume at the Event; or

5.5. such person enters the Venue with contraband goods and/or prohibited articles including but not limited to illegal drugs, knives, guns and other types of weapons;

5.6. such person is unfit to participate in the Event due to an injury or illness; or

5.7. such person is unable to make sufficient progress in the Event to allow them to complete the Event in line with timelines set by Event officials (whether advertised or not).

6. Event Cancellation

The Organiser reserves the right to amend or cancel the Event due to circumstances beyond its reasonable control, which affect the safety and security of the participants and/or spectators or affect our ability to hold the Event, including, without limitation, war, civil or political unrest, terrorism or inclement weather conditions.

The Organiser shall not be liable for any indirect or consequential loss suffered by the Charity.

Any remedy offered shall be at the Organiser’s discretion.

7. Changes to the Event by Motiv Sports UK

We reserve the right to make any amendment to the Event (including but not limited to (as applicable) the Venue, the course and the route) that we deem necessary in order to stage the Event.

We reserve the right to amend the Event format at our sole discretion and this may include replacing the Event with a socially distanced Event, or a reduced capacity Event, or a Virtual Event where your follow a route of solo participation via a mobile app or other digital medium, or another format at our sole discretion.

The delivery of an Event under such an Event format change shall be deemed delivery of the Event and we shall have no further liability whatsoever in respect of such Event. Any changes to the Event will be communicated to you at the Event or sooner if practicable.

If the Event is advertised at a specific distance but we are required, or decide, to reduce the distance then the Event shall take place anyway.

We reserve the right to change the date of the Event. If we change the Event Date from that advertised at the time you submit the Entry Form, we shall notify you of such change in writing. We will not, under any circumstances, be responsible for travelling or associated expenses, or any other losses you incur as a result of the Event Date changing other than as is set out in this clause.

8. Photographs and Imagery

The Event may be recorded and videos, photographs and other recordings may be taken, here your Charity or your Participant may be captured participating in the Event. You agree to the publication of such photographs, videos, recordings, and/or likenesses of you (whether edited, adapted, modified or copied) and their use by us and those authorised by us, without prior notice or compensation, in any way which we may see fit now or in the future including but not limited to film, broadcast, radio, TV, publications, future events and publicity. You acknowledge that we have the full right to sell and/or profit from the commercial use of such photographs, motion pictures, recordings, and/or likenesses of you. Any audio, visual, or audio-visual recordings that you make of the Event or any part of it are for personal use only and cannot be published or used for any commercial purpose without our prior written consent

9. Liability

The Charity acknowledges that participation in a running event involves inherent risks. The Organiser shall not be liable for any loss, damage, injury, or expense arising from the Charity’s use or resale of a Charity Entry.